Document sharing is an essential part of collaborative business processes. If it is not done correctly it could allow hackers to take sensitive data.
Secure Document Sharing is the digital distribution and sharing of information that is considered private or confidential. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents that remain in process and distributed to colleagues in a collaboration or review process. It is often used in M&A activities and requires a solution that allows large documents to be exchanged in the most secure online environment.
The most popular method is via cloud-based secure file sharing solutions that permit users to access their files online in a controlled way (e.g. printing, copying and screen-scraping prevention are all common approaches. It also offers an extensive access control system for shared folders and files, and can provide advanced security options, including https://allsmarthomebusiness.com/the-case-for-virtual-data-rooms-in-safeguarding-business-deals/ audit trails and encryption.
Another option is peer to peer (P2P) document sharing, which enables computers to connect with each another directly to transfer files without hosting them on the central server. It has some advantages, such as reduced storage requirements, higher transfer speeds as well as a more customized experience. However, it comes with a number of risk, including the accidental publishing of private information malware, viruses, malware and worms. It is not recommended to use in environments subject to strict compliance rules. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share files with external parties as well as internally across the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration to be in line with the organizational governance guidelines and best practices for secure document sharing.